The Sisters of St. Joseph Charitable Fund

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Instructions for Letters of Inquiry -- please follow the instructions precisely as written.

This initial step permits the SSJCF staff to give a preliminary review of your project. Your Letter of Inquiry will receive a prompt response indicating whether or not you should proceed with a formal application and proposal.

We want your project or idea to receive full consideration. Letters of Inquiry submitted well in advance of the deadline afford us the time to contact and work with you.
Format:  Your letter should:

  • be structured using the headings below to delineate sections; there should be at least one line space between sections

  • be printed single-sided [i.e. NOT printed on front and back of page]

  • be printed in a minimum of 12-point font 

  • be two pages or less

  • be DOUBLE-SPACED

  • have one-inch margins

It is important that you respond completely and succinctly to each heading.  Due to constraints of time and staffing, we are unable to review Letters of Inquiry that are incomplete, received after the deadline, and/or are not formatted according to the instructions.

Start each section of your Letter of Inquiry with the following headings:

Need:

  1. What is the health and wellness need that your proposal addresses

  2. What population will the project serve

  3. What tangible evidence demonstrates this as a significant need in this population?

Focus:

Are you applying under the focus area of:

  1. Oral Health

  2. Health Ministry

  3. More Active People

  4. Community Support Initiative

Choose only one, briefly explaining why that one area would be appropriate.

Strategy:

  1. What strategy are you planning to employ to respond to this need

  2. What is your reason for selecting this strategy

  3. What evidence is there that this would be an effective strategy?

Project:

What is the specific approach or program under this strategy that you propose to employ? Please give a brief summary in no more than 2-3 sentences.

Organization:

  1. Briefly describe your organization in terms of why it is well-suited and qualified to respond to this need, based upon its mission and previous achievements.

  2. Is your organization a 501c3 [or, public/government agency] with a determination letter from the IRS to that effect?

  3. If “no”, give the name of your fiscal agent.

  4. Has your organization submitted a Letter of Inquiry to the SSJCF in the past?

  5. If “yes”, has your organization received a grant or grants from the SSJCF?

Budget:

What is the total cost of the project and what amount of this cost is being requested from the SSJCF? Briefly indicate how you plan to cover the rest of the cost of the project (e.g. donations, grants, in-kind).

Time Frame:

What is the proposed time frame for the project?

Contact

Information: 

  1. Legal name of the applicant organization

  2. Director/Executive Director's name and contact information

  3. Address, phone, email, website for the applicant organization

  4. Contact person for this request

  5. Contact person's  address, telephone, and email

Rarely is the SSJCF the sole funder of a project.  In fact, collaboration is a critical element in a successful request.  Whether it's financial assistance, in-kind donations, or volunteer efforts, the SSJCF looks for others who demonstrate commitment to your request.
Mail your Letter of Inquiry to:

Deadline(s)

 Sister Jane Harrington, SSJ
SSJ Charitable Fund
P.O. Box 4440
Parkersburg, WV  26104-4440

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