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Instructions for Letters of Inquiry
-- please follow the
instructions precisely
as written. You may also download
this information as a .pdf file.
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This initial step permits the SSJCF staff to give a preliminary review of your project. Your Letter of Inquiry will receive a prompt response indicating whether or not you should proceed with a formal application and proposal.
We want your project or idea to receive full
consideration. Letters of Inquiry submitted well in advance of the
deadline afford us the time to contact and work with you.
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Format: Your letter
should
be/have: |
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It is important that
you respond completely and succinctly to each of the following eight [8]
headings.
Due to constraints of time and staffing, we are unable to review Letters of Inquiry that are incomplete,
received after the deadline, and/or are not formatted according to the
instructions.
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Start each section of your
Letter of Inquiry with the following headings:
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A.
Contact
Information:
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Legal
name of the applicant organization
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Address,
phone, email, website for the applicant organization
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Director/Executive
Director's name and contact information
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Contact
person for this request
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Contact
person's address, telephone, and email
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B.
Need:
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What
is the health and wellness need that your proposal addresses
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What
population will the project serve
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What
tangible evidence demonstrates this as a significant need in this
population?
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C.
Focus:
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State
the Area of Focus under which your letter should be considered:
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Oral
Health
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Health
Ministry
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More
Active People
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Community
Support Initiative
Choose
only one, briefly explaining why that one area would be appropriate.
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D.
Strategy:
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What
strategy are you planning to employ to respond to this need
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What
is your reason for selecting this strategy
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What
evidence is there that this would be an effective strategy?
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E.
Project:
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What
is the specific approach or program under this strategy that you propose
to employ? Please give a brief summary in no more than 2-3 sentences.
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F.
Organization:
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Briefly
describe your organization in terms of why it is well-suited and
qualified to respond to this need, based upon its mission and
previous achievements.
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Is
your organization a 501c3 or a public/government agency with a determination letter from the IRS
to that effect?
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If
“no”, give the name of your fiscal agent. Include a
statement of confirmation from this organization verifying its
agreement to assume fiscal responsibility.
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Has
your organization submitted a Letter of Inquiry to the SSJCF in the
past?
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If
“yes”, has your organization received a grant or grants from the
SSJCF?
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G.
Budget:
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Collaboration
is a critical component in a successful proposal to the SSJCF.
Therefore, the SSJCF expects to see partnerships and community
involvement reflected through commitments from other funding sources
and/or in-kind participation. As you complete this section of the
letter, please indicate:
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What
is the total cost of the project ?
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What
portion of the total project cost are you requesting from the
SSJCF? [NOTE: the total project cost
should not equal the amount requested from the SSJCF.]
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Briefly indicate
other sources of support for this project (e.g. donations, grants, in-kind).
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H.
Time
Frame:
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What
is the proposed time frame for the project?
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| Mail
your Letter of Inquiry to:
Deadline(s)
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Sister
Jane Harrington, CSJ
SSJ
Charitable Fund -- Letter of Inquiry
P.O.
Box 4440
Parkersburg,
WV 26104-4440 |
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Return to Grant Program
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